2024.03.05-HR-Minute-Draft

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CHARD TOWN COUNCIL
The Guildhall, Fore Street, Chard, Somerset TA20 1PP
01460 239567 www.chard.gov.uk
Mayor: Garry Shortland Town Clerk: Gareth Hughes

HR COMMITTEE
Minutes of the Human Resources Committee meeting held on Tuesday 5th March
2024 commencing at 7:00pm in the Guildhall, Fore Street, Chard TA20 1PP.
PRESENT: Cllr Bates (Chair), Cllr Bulmer, Cllr A Kenton, Cllr G Shortland ( ex Officio)
ALSO PRESENT:
Gareth Hughes, Town Clerk,
Public Participation Time
No members of the public were present.
2024/1

APOLOGIES FOR ABSENCE
Apologies were received and accepted from: Cllr Eggins Cllr Watson
Cllr Hasan (personal)

2024/2

DECLARATIONS OF INTEREST
There were no Declarations of Interest made.

2024/3

TO RESOLVE TO EXCLUDE MEMBERS OF THE PRESS AND PUBLIC
Proposed: Cllr Shortland
Unanimous

Seconded: Cllr: Bulmer

RESOLVED that as certain items were expected to include the
consideration of exempt information the Human Resources & Personnel
Committee agreed that, in accordance with Section 100A(4) of the Local
Government Act 1972, the public be excluded during the discussion of the
matters referred to in the items listed below, on the grounds that they
involve the likely disclosure of exempt information, as defined in the
respective paragraph of Part 1 of Schedule 12A of the Act, and the public
interest in maintaining the exemption outweighs the public interest in
disclosing the information.
2024/4

COMMITTEE MEETING MINUTES
Resolved that the minutes of the HR Committee meeting held on on 7th
November 2023 and 20th November 2023 be agreed and signed as a
correct record.
Proposed: Cllr Shortland Seconded: Cllr Bulmer Unanimous

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2024/5

CONFIENDTIAL MATTERS
In view of the confidential nature of the business about to be transacted, it
is likely that the press and public will be excluded during consideration of
this item (Item 2023/03 above refers)
a) Staffing Matters

2.1

It is recommended that the annual incremental increases are
authorised by the HR Committee which are in line with the budget
agreed by Full Council and the scale pay for their job roles
Recommend to approve the annual increment increases as shown in the
clerks report
Proposed Cllr Shortland Seconded Cllr Bulmer

Unanimous

3.1
Resolved to recommend to full council the following
a) To give delegated authority to the HR Committee to oversee and support the
recruitment of the new Town Clerk

b) to agree to a £1000 budget for advertising for the Town clerk role
c) Recommend that the town council appoint an Hr support for the recruitment
of the town clerk role to include receiving enquires, sending out applications,
initial shortlisting, leading the interview process in coordination with
councillors – advertising it immediately
d) To look at staffing structure options with alternative models for the town
council including job roles and responsibilities, which will be presented to full
council
Proposed Cllr Bates Seconded Cllr Shortland Unanimous
4.
a) To recommend to defer the proposed job role and description of the RFO
and DSO roles to be done at the same time as the recommended staff
structure review
Proposed Cllr Bates Seconded Cllr Shortland Unanimous

b) To recommend to defer the proposed job role and description of the
Operations Manager to be done at the same time as the recommended staff
structure review as recommended in the
Proposed Cllr Bates Seconded Cllr Shortland Unanimous
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c) To agree to a 1point increment rise for the Finance officer having recently
passed with distinction the AAT level 2 qualification – going from point 15 to
point 16
Proposed Cllr Bulmer Seconded Cllr A Kenton Unanimous
Agree to the Finance Officer continuing training and going on to do AAT
Level 3 qualification supported by the council
Proposed Cllr Shortland Seconded Cllr Bulmer Unanimous

2024/6

DATE OF NEXT MEETING
Committee noted that the next HR Committee meeting would be held on
Tuesday 8th July 2024 commencing at 7.00pm.

There being no other business the Chair thanked Members for their attendance and
closed the meeting at 7.58pm.

________________________
CHAIR:

__________________________
DATE

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