Guildhall Working Group Terms of Reference_

Source page 1

Chard Town Council
The Guildhall Working Group: Terms of Reference

Authority reference:

Minutes: 2026/37/AE, 14 July 2026

No. of members on Working Group:

Cllrs. Jason Baker, Jenny Kenton, Andy
Kenton and Garry Shortland

Quorum:

No less than 3 members

Reporting to:

A&E Committee

Frequency of meetings:

As required

Chairperson

Jason Baker

The Guildhall Working Group is open to any Members of A&E Committee to join provided
their membership has been agreed by Full Council.
The Working Group or A&E Committee may also Recommend to Full Council (for its
Decision) any non-Councillor members of the Working Group.
The Working Group will meet as necessary, and usually monthly.
1. The working group will elect a chairman.
2. The working group will prepare an agenda and notes of meetings but those do not need
to be published.
3. Members of the Working Group are decided by Full Council.
4. The brief for the Working Group was approved by Amenities and Events Committee:
2026/37/AE 14 July 2026, to establish a working group of 4 councillors to meet and
discuss an Event strategy for the Guildhall. This is to be presented back to the full council
by the working group.
The Working Group’s Chairman (or a deputy) will report back (with notes of meetings) to
the next Amenities and Events meeting. If Decisions cannot be made by the Amenities
and Events Committee, the Committee will Decide on Recommendations to be
Decided by Full Council regarding for example The Guildhall generally, Events, policies,
strategic planning and finances.

September 2026